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Receptionist / Office Support
 
Title: Receptionist / Office Support
Category: Administrative / Clerical
Job type: Permanent
Job status: Full Time
Salary: £20,000.00 - £24,000.00
Salary per: annum
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Description:
Summary of the Role:

A fantastic opportunity for an experienced Receptionist/Office Manager to join our client's exciting time of growth. At the core, you will be a confident, collaborative people person. You will be polished, professional and able to retain a high level of confidentiality.

The role encompasses both front of house office duties, which includes smooth day-to-day running of the office, being a key person for H&S and facilities management and providing HR administration support.

Our Client:

Our client is an award-winning, full-service marketing agency based in Winnersh. A collective of creative and strategic thinkers who understand real business needs and can set marketing direction against tough competition and ever tougher budgets. Inspired Thinking neatly sums up everything that sits at the heart of what we do and reflects not only how we approach our work, but equally what we deliver to our clients.

We are the go-to destination for intelligent, creative marketing leadership that solves business challenges and gets results for IT and Technology brands. After over 34 years of successful business what we believed in then, still applies today - we think clearly, act creatively and always deliver effectively.

Key Responsibilities:

* Smooth and efficient running of the front of house operations - including front desk reception.

* Overseeing the smooth and efficient running of facilities across company property - both inside and outside.

* Providing a central support function for the company - including the facilitating of provision in-house or external support for ad hoc tasks which may arise through the normal course of business.

* Overseeing the cleaning function within the company - including ensuring that key areas (including kitchen / reception / meeting rooms etc) are always well maintained.

* Lead responsibility for the building security and fire / intruder alarm system.

* Ensuring that all visitors to the company whether in person, by telephone or e-mail and web are welcomed in a friendly and professional manner, leading other members of the company by example.

* Working alongside the Finance Department in ensuring that House POs are raised / Office supplies are maintained at workable levels.

* You will assist the HR Director in providing operational Health & Safety support to the company, as well as HR administrative duties.

Your Personal Role:

* Responsible for the Reception area and all related duties, ensuring that all visitor names are logged in compliance with Health & Safety procedures, and that we are compliant with all relevant H&S checks.

* You will liaise with approved contractors / suppliers with a view to providing seamless Facilities support across our building, and ensuring facilities are maintained and serviced as required.

* This will include being first contact in relation to the vetting and cost negotiations of our preferred supplier base of contractors, gardeners, courier companies, electricians, painters and decorators etc.

* Ensure that deliveries and mail are dealt with efficiently, ensuring safe and timely deliveries, working closely with all company personnel to advise of delivery/courier queries which may arise.

* Where necessary arrange the travel and entertaining requirements for company personnel or clients, ensuring that company procedures are followed at all times and that adequate insurance cover is provided.

* Show ability to plan time effectively, in order to meet deadlines given.

* You will be required to constantly develop your knowledge and understanding of administration and presentation software.

Package:

Salary up to £24K with a great benefits packagae including Private Healthcare, Pension, Discretionary bonus scheme and gym membership contribution. The standard hours of work are 9-5:30.
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(3rd party vacancy)
 
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